Event Permit Procedure Municipality of Delft

Event Permit Procedure Municipality of Delft

The event permit procedure at the Municipality of Delft is the standard route to obtain permission for public events such as festivals, markets or neighborhood parties in Delft. It falls under general administrative law and ensures safety and order, in keeping with the vibrant atmosphere of our city featuring events on the Marktplein or in the Delftse Hout. This article covers the steps, requirements and local tips, so that Delft residents are well prepared.

When do you need an event permit in Delft?

Not every gathering requires a permit, but larger or higher-risk events in Delft do. An event is a public gathering at a fixed time and place with an organizer, such as concerts on the Koepoortplein, fairs or runs around TU Delft.

• No permit needed for private parties at home or small-scale barbecues without nuisance.
• Permit required for use of public space, noise, alcohol sales or traffic disruption in the city center.

Always consult the General Local Ordinance (APV) of the Municipality of Delft, as rules may change locally. For example, events with over 200 attendees may require notification.

Legal basis in Delft

The procedure is governed by the APV of the Municipality of Delft (primarily articles 2.20-2.25). The General Administrative Law Act (Awb) applies to processing: art. 3:1 (application), art. 3:4 (information), art. 4:11 (8-week deadline) and art. 7:1 et seq. (objection/appeal at District Court of The Hague).

Since the Environment and Planning Act (1 January 2024), some events may fall under an environmental permit, but the Municipality of Delft often still uses the APV. Check the applying for permits at government overview or the municipal counter.

The event permit procedure at Municipality of Delft step by step

Start 8-12 weeks in advance, considering Delft's busy calendar. Contact the Legal Counter Delft for free advice.

1. Preparation: Review the APV and the Municipality of Delft's Environmental Desk. Use the local event checker.
2. Application: Online via the portal (DigiD/eHerkenning), including site plans, safety plan and insurance.
3. Assessment: Officials review public order, safety, environment and traffic; consultation with police and fire service is standard.
4. Public comments: Neighbors can respond for impactful events (Awb art. 3:12).
5. Decision: Approval, refusal or conditions, within 8 weeks (extendable to 26).
6. Follow-up: Submit aftercare report if required.

Required documents for Delft

• Event plan (location such as Marktplein, dates, expected attendance).
• Risk and safety analysis.
• Liability insurance.
• Site plan and crowd management.
• Licenses for alcohol, music or fireworks.

Deadlines and decisions at Municipality of Delft

Decision within 8 weeks (Awb art. 4:11); penalty payment possible for delays (art. 4:17). Options:

• Granted: With conditions such as decibel limits around the city center.
• Refused: Due to safety risks or nuisance.
• Notification sufficient: For small-scale events.

Objection within 6 weeks to the municipality; appeal to District Court of The Hague. See objection to administrative decision.

Practical examples from Delft

Example 1: Neighborhood party
Party with 100 people in Agnetapark: APV exemption, 4 weeks in advance, €50 fee. Approved until 22:00.

Example 2: Music festival
5,000 attendees on Koepoortplein: Full permit with first aid and police, 12-week application; approved with noise measurement.

Example 3: Refusal
Route through Oude Delft refused due to traffic; granted after route adjustment.

Rights and obligations in Delft

Rights:

• Timely decision.
• Access to file (Awb art. 3:2).
• Objection/appeal at District Court of The Hague.

Obligations:

• Comply with conditions.
• Remedy any damage.
• Submit evaluation.

Comparison small/large events in Delft

Frequently asked questions for Delft